Taking Time Off

Withdrawal from the University

Students who wish to officially withdraw from the University must complete and submit a “Withdrawal from the Univer­sity” form to the Registrar’s Office. Forms are available at the Registrar’s Office. The date on which the form is filed, not the date of last class attendance, is considered the official date of withdrawal.

Note: Non-attendance does not constitute official withdrawal. Notification of the student’s instructors does not constitute official withdrawal. Non-payment of tuition and fees does not constitute official withdrawal.

Students who withdraw from the University and whose cumulative grade point average is less than 2.00 are required to wait for at least one semester before they are permitted to re-enroll.

Students who submit withdrawal forms after the first ten class days but not later than the last day of classes in a semester will be assigned a withdrawal (W) for each course. Withdrawal after the last day of classes does not relieve students of financial obligation.

Freshmen and EOP/AIM students must consult with their academic advisor before withdrawing from the University. Foreign students on an F-1 or J-1 visa must consult with International Services before withdrawing from the University.

Note: Non-attendance does not constitute official withdrawal (Leave of absence). Notification of the student’s instructors does not constitute official withdrawal (Leave of absence). Non-payment of tuition and fees does not constitute official withdrawal (Leave of absence).

Leave of Absence and Returning to the University

At the time they withdraw from the University, students have the option of indicating whether they intend to return. This “leave of absence” may be canceled if the student attends another college while on leave from Stony Brook and fails to maintain a C average at that institution. A student in that situation should consult a Stony Brook admissions counselor at the earliest opportunity.

1. Students who indicate at the time of official withdrawal that they may wish to return to Stony Brook will be approved routinely for return to the University during the three semesters following the one in which they withdrew if:

                  a. the student leaves in good academic standing;

                  b. there has been no previous withdrawal;

                  c. the student has no disciplinary action pending or in force.

2. College of Arts and Sciences, College of Business, School of Marine and Atmospheric Sciences, and School of Journalism students who have not been enrolled at Stony Brook for four consecutive semesters and have not earned any Stony Brook credits will be assigned a new matriculation date and will be responsible for the academic requirements in effect at the time of their return. This includes students completing coursework for a Stony Brook degree at other institutions. These rematriculated students will be required to meet with an academic advisor before registering for classes upon their return. Note: Summer terms are not considered to be semesters and credits earned during the summer do not count toward maintaining matriculation.

3. College of Engineering and Applied Sciences students will be assigned a new matriculation date after one semester of absence from the University and will be responsible for the academic requirements in effect at the time of their return. They will be required to meet with a faculty advisor before registering for classes. In addition, students who withdraw from the University and return at a later date to complete degree requirements are required to have formally reevaluated all courses more than six years old that were taken at Stony Brook or elsewhere to fulfill major requirements.

4. Educational Opportunity Program students must obtain clearance for re-admission from the EOP/AIM Office and meet with their AIM counselor.

5. Prior to registering for classes, all foreign students returning to the University must obtain a visa clearance from International Services.

6. Students who withdraw from the University and whose cumulative grade point average is less than 2.00 are required to wait for at least one semester before they are permitted to re-enroll.

Note: Non-attendance does not constitute official withdrawal (Leave of absence). Notification of the student’s instructors does not constitute official withdrawal (Leave of absence). Non-payment of tuition and fees does not constitute official withdrawal (Leave of absence).

Academic Renewal Policy

Students who, for financial or personal reasons, have not been enrolled at the University for at least ten consecutive semesters and who, after rematriculation, complete at least 12 (but no more than 24) credit hours in good academic standing, may be eligible for academic renewal. Under this policy, the student’s cumulative grade point average will be re-initialized and calculated based on course grades earned as of the date of rematriculation, although the original grades and g.p.a. remain on the transcript. To qualify for graduation, students must earn a minimum of 36 credits after rematriculation and a cumulative g.p.a. of 2.00 at Stony Brook after re-initialization of the cumulative g.p.a. Those would wish to be considered for degrees with distinction must earn at least 55 credits at Stony Brook after re-initialization of the cumulative g.p.a. For advice about eligibility, students should speak with an advisor in the Academic and Pre-Professional Advising Center.